Administrator of Literature (University College London )

About us SELCS is a world-leading centre for teaching, research and public engagement, focussing on the literature, linguistic traditions, history, sociology, philosophy, art, film and other aspects of the cultures associated with the languages we teach. Our taught programmes are innovative and interdisciplinary; academic colleagues and students engage with many urgent concerns facing the world today by understanding Europe’s languages, cultures and histories and their impact globally. The SELCS Professional Services team provides a wide range of administrative support to facilitate the delivery of teaching and research activity. The team comprises 15.4 Full Time Equivalents (FTE) which is broadly split between two functions, Education Administration and Student Experience (EASE) and Operations We work collaboratively across the two functions within the department and wider cross-Faculty teams; all team members share responsibilities, learn from and cover for each other as necessary. The wider Faculty Education Administration and Student Experience teams work together in a close network that supports our students. About the role This post is one of several identical roles and provides professional, comprehensive administrative support for teaching and students in SELCS at all levels. The postholder will work collaboratively, advising and sharing knowledge, supporting colleagues as necessary. They will builds and maintains good working relationships with academic colleagues across SELCS, ensuring administrative tasks are handled appropriately. The post is cyclical in nature, experiencing peaks and troughs across the academic year. The postholder is expected to take annual leave appropriately and may on occasion need to work outside of standard office hours in order to meet the requirements of the post (time off in lieu will be given in these instances). PLEASE NOTE THAT WE ARE CURRENTLY REORGANIZING OUR PROFESSIONAL SERVICES FUNCTIONS. THIS MAY RESULT IN CHANGES TO SOME OF THE SPECIFIC DUTIES AND RESPONSIBILITIES OF THIS POSITION. About you The successful applicants will have a minimum of 5 GCSEs at Grade C or above (including Mathematics and English Language) or equivalent, or having acquired relevant experience. With good computer skills, including using Microsoft Word, Excel, Outlook, Teams, and the internet, they will need to have good interpersonal skills and the ability to liaise with a variety of people, including the ability to relate to staff and students in a teaching and learning context. They will be able to prioritise and organise own workload, meet time-critical schedules and to collate and record information accurately using a variety of media. The successful candidate be able to work independently and as part of a team. They will have a commitment to and knowledge of advancing equality, diversity and inclusion. More details can be found in the Job description attached. What we offer As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below: • 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days) • Additional 5 days’ annual leave purchase scheme • Defined benefit career average revalued earnings pension scheme (CARE) • Cycle to work scheme and season ticket loan • On-Site nursery • On-site gym • Enhanced maternity, paternity and adoption pay Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more. Contact details If you have any queries about the role, please contact selcs.operations@ucl.ac.uk If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact recruitment@ucl.ac.uk The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit www.ucl.ac.uk/ways-of-working to find out more. Our commitment to Equality, Diversity and Inclusion As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department is working towards an Athena SWAN award. We are committed to advancing gender equality within our department. You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/ If you apply for this position please say you saw it on Educaloxy

About us

SELCS is a world-leading centre for teaching, research and public engagement, focussing on the literature, linguistic traditions, history, sociology, philosophy, art, film and other aspects of the cultures associated with the languages we teach.

Our taught programmes are innovative and interdisciplinary; academic colleagues and students engage with many urgent concerns facing the world today by understanding Europe’s languages, cultures and histories and their impact globally.

The SELCS Professional Services team provides a wide range of administrative support to facilitate the delivery of teaching and research activity.

The team comprises 15.4 Full Time Equivalents (FTE) which is broadly split between two functions, Education Administration and Student Experience (EASE) and Operations We work collaboratively across the two functions within the department and wider cross-Faculty teams; all team members share responsibilities, learn from and cover for each other as necessary.

The wider Faculty Education Administration and Student Experience teams work together in a close network that supports our students.

About the role

This post is one of several identical roles and provides professional, comprehensive administrative support for teaching and students in SELCS at all levels.

The postholder will work collaboratively, advising and sharing knowledge, supporting colleagues as necessary. They will builds and maintains good working relationships with academic colleagues across SELCS, ensuring administrative tasks are handled appropriately.

The post is cyclical in nature, experiencing peaks and troughs across the academic year.

The postholder is expected to take annual leave appropriately and may on occasion need to work outside of standard office hours in order to meet the requirements of the post (time off in lieu will be given in these instances).

PLEASE NOTE THAT WE ARE CURRENTLY REORGANIZING OUR PROFESSIONAL SERVICES FUNCTIONS. THIS MAY RESULT IN CHANGES TO SOME OF THE SPECIFIC DUTIES AND RESPONSIBILITIES OF THIS POSITION.

About you

The successful applicants will have a minimum of 5 GCSEs at Grade C or above (including Mathematics and English Language) or equivalent, or having acquired relevant experience.

With good computer skills, including using Microsoft Word, Excel, Outlook, Teams, and the internet, they will need to have good interpersonal skills and the ability to liaise with a variety of people, including the ability to relate to staff and students in a teaching and learning context.

They will be able to prioritise and organise own workload, meet time-critical schedules and to collate and record information accurately using a variety of media.

The successful candidate be able to work independently and as part of a team.

They will have a commitment to and knowledge of advancing equality, diversity and inclusion.

More details can be found in the Job description attached.

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)

• Additional 5 days’ annual leave purchase scheme

• Defined benefit career average revalued earnings pension scheme (CARE)

• Cycle to work scheme and season ticket loan

• On-Site nursery

• On-site gym

• Enhanced maternity, paternity and adoption pay

Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

Contact details

If you have any queries about the role, please contact selcs.operations@ucl.ac.uk

If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact recruitment@ucl.ac.uk

The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit www.ucl.ac.uk/ways-of-working to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent.

We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.

These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

Our department is working towards an Athena SWAN award. We are committed to advancing gender equality within our department.

You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/

If you apply for this position please say you saw it on Educaloxy

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